Tag Archive - coordinate


Where there’s a Huddle there’s a Team

How do you know if the volunteer teams at your church are really working? I don’t mean are they getting stuff done and meeting objectives, I mean are they developing people. After all the point of building volunteer teams at your church isn’t just to use people to accomplish objectives but rather to create opportunities and relationships to develop people.

Team huddles are one of the most overlooked opportunities by many church staff, and yet they are one of the easiest tactics to implement and they bear a disproportionate amount of fruit.

Simply put where there’s a team there’s a huddle. No huddle…no team. So go looking for huddles at your church. If you don’t see any you may be using people instead of developing them.

Team huddles are evidence of…


When you see a team huddle that means someone is leading. Someone is getting the team together and calling the plays.


When you see a team huddle you can rest assured that someone is doing some planning. They’re sharing that plan with the team and helping everyone know how they’re going to accomplish what they’re going to accomplish that day.


When you see a team huddle you can know that people are working together in a coordinated fashion. Yes someone has planed the plays and called the plays but it takes everyone blocking the right scheme, picking up their individual assignments, running the right routes, and putting the ball where it needs to go at the right time for the team to win. That’s called coordination.


You know people are being developed when you see a team huddle. Tasks are being delegated and people are being empowerment to make decisions. Responsibility is being shared and young growing leaders are learning to build trust.


You can know that people are being encouraged when you see team huddles. People are celebrating what was accomplished on the last play and individuals on the team are being called out and honored for doing a great job.

If your church isn’t using team huddles try having each volunteer team start and end with a huddle using the tactics above. Try it for 30 days…you may be surprised by the results.

Posted in Leadership, Volunteers


Tearing Down Ministry Silos

One of the common challenges that I see in churches that are stuck is ministry silos. Another word for this is departmentalization. Multiple unique individual ministries operating under one roof. Most churches don’t set out this way, but over time they naturally drift towards ministry silos and operating independently from one another. Instead of working with one another, ministries end up competing for volunteers, budget resources, facility space, announcement time, and so on.

The good news is it doesn’t have to be this way. In fact here are 5 steps you can take to begin to get rid of silo thinking and behaviors at your church.

1. Share the Mission, Vision & Values

Clearly articulate one mission, vision and set of value statements for the church and then set the expectation that each ministry will live those out within their own context and audience. Allowing segment ministries to develop their own values, vision or mission statements fuels silo thinking.

2. Get rid of Sub-Ministry Brands

Call things what they are. Children’s Ministry is Children’s Ministry and Student Ministry is Student Ministry (and so on). When you allow segment ministries to develop their own sub-brands not only is it confusing to new people who attend the church to navigate but it encourages silo thinking (it’s also more expensive).

3. Coordinated Calendaring Process

Instead of each ministry having their own separate ministry calendars, do the work of annually planning one coordinated ministry calendar for the year. This will force the team to work cooperatively, communicate with one another, understand what each other are doing, and get rid of competing events. You can even take 5 minutes in a meeting once a month to review the upcoming month together and make sure everyone is on the same page.

4. Budget Together

Instead of having each ministry build a budget in isolation and then turn that proposal into an individual or board to make decisions, come together as a team and present your proposals to one another. Then work together to come up with a holistic ministry budget approach for the next ministry year. You know you’re getting somewhere when ministry leaders begin to sacrifice financially for one another when they see a proposed initiative or idea from a different segment ministry gets the church further, faster.

5. Replicate Best-Practices

Don’t waste time and energy with every ministry department coming up with their own systems for how to do Guest Services, Volunteering, Mission trips, etc. Instead, identify your best practices and the unique approach your church takes to each of these things and then replicate them in each ministry.

Photo Credit: dawn_perry via Compfight cc

Posted in Leadership